CREDENTIALS
Point of Contact: Kent Holden email kholden@tryonweg.com
Accreditation Office Location: 4066 Pea Ridge Rd, Mill Spring, NC 28756
CREDENTIALS TO BE WORN AT ALL TIMES
Allocation:

  • Two (2) 13 day Employee credentials included per 100 sq. ft. space
    • e.g. 10 x 10 = 2 credentials
    • e.g. 20 x 10 = 4 employee credentials
    • e.g. 20 x 20 = 8 employee credentials
  • Additional employee credentials can be purchased
    • 13 day $234 plus sales tax
    • Daily $20 plus sales tax
  • Staff Rotation is allowed to cover various work shifts
    • Additional credentials allowed to cover rotation
    • Vendor to submit staff schedule ahead of time
    • Charges for additional credentials applicable if vendor has above the per sq.ft incl. with booth as stated above
    • Additional credentials can be charged at daily rate
    • Visiting Company Reps. we recommend they purchase Ground Pass ticket from web site https://tryon2018.com/tickets/event-tickets $20 per day

Employees:

  • Employee names/photos to have been submitted prior to arrival
  • To be collected on day of set up/arrival at Accreditation Office
  • Designate (1) Staff member to collect – if possible
  • Employees information not submitted prior to arrival
    • Employer to submit Vendor Indemnity Agreement – available from Kent Holden above
    • Employee to provide Government Issued ID to obtain credential

Set Up Crew Credentials:

  • Submit list of names to Kent Holden email: kholden@tryonweg.com
  • Crew Credentials will be valid thru September 10th 2018
  • A Government issued Photo ID is required e.g. Drivers Licence, Passport
  • To be collected on day of set up from Accreditation Office

Breakdown Crew:

  • No credentials required

PARKING
Point of Contact: Annette Goyette email agoyette@equestriansport.com

Parking Passes:

  • Distributed during set up or/and arrival
  • To be signed for by a designated employee with a credential
  • Each vendor will receive (1) onsite parking pass
  • Off Site Parking Passes are distributed to vendors as follows:
    • 200 sq. ft. and over (1) per 200 sq. ft. to a maximum of 12
  • Driver Name and mobile phone number required for each parking pass
  • Parking Passes are to be clearly displayed hanging from rear view mirror
  • Vehicles parked without a valid Parking Pass on display risk being towed at owner/drivers expense.
  • Lost Offsite parking pass will not be replaced – driver to pay at entrance daily parking rate $20
  • Onsite Parking pass replacement $200

Parking Lot Addresses:

  • On Site vendor parking address: 4066 Pea Ridge Road, Mill Spring, NC
    • Exit 170 off US 74 W
  • Off Site parking address: 6985 S. NC Hwy 9, Columbus NC
    • Exit 167 off US 74 W
  • Car sharing:
    • Drop off passengers first at vendor parking lot
    • Passengers can check in via vendor portal
    • Driver directions (approx. 10 mins. 7.3 miles)
      • Turn left from vendor parking lot
      • At traffic circle (roundabout) exit second right
      • Over bridge exit left onto US 74 W
      • 2.1 miles exit167 for NC Hwy 9
      • Turn left onto NC Hwy 9 S
      • 4 miles to parking lot on left

Bus Service between offsite parking and show grounds:

  • Regular daily bus schedule between offsite parking and Tryon International Equestrian Center
  • Offsite parking opens 1 hour prior to Spectator Gate schedule listed below
  • Bus passengers dropped off at onsite security check point
  • Security check point located at Covered Arena
  • Separate check point for credential holders open till 8am
  • Last Bus departs Tryon International Equestrian Center at 11pm to offsite parking

SECURITY CHECK IN
Entrance:

  • Vendors are allocated a separate security entrance
  • Located at rear of the vendor parking lot – clearly marked
  • For pedestrian foot traffic – no vehicles
  • Credentials to be worn and displayed
  • No credential no entry
  • Lost Credentials $100 replacement fee

Procedure:

  • All vendors are subject to a search
  • K9 Sniffer dogs will be on property
  • Vendors are allowed to carry-in restocking products – subject to search
  • Vendors are allowed handbag/briefcase – subject to search
  • Vendors are allowed a carry-on Cooler for own consumption of food and soft drinks
  • All bottles/cans are to be sealed and unopened
  • Opened beverages will be confiscated
  • No Alcohol
  • Alcohol found on person and in booths will be confiscated
  • No Guns
  • No Animals
  • No vehicular traffic allowed in vendor village between September 11th and 23rd.

DOCUMENTATION
(Please see Terms & Conditions on Vendor Portal)
Point of Contact: Annette Goyette email: agoyette@equestriansport.com

  • Certificate of Liability Insurance to have been submitted prior to arrival
  • Workers Compensation to be carried as required by Law
  • Proof of NC Sales Tax Registration to have been submitted prior to arrival

SET UP AND BREAKDOWN
Point of Contact: Chuck Ebbets email: cebbets@tryonweg.com

Set Up Logistics:

  • Each vendor is responsible to schedule with Vendor Team
  • Each vendor is allocated a time and date
  • Set up is between Sept 1st and 9th
  • September 10th – final day for set up and walk through inspection

Suggested Check List for Vendor:

  • WiFi – contact TourTech: https://wegvendor.tourtech.com/
  • Roll-on/luggage cart for restocking
  • Bungee cords (for securing tent curtains when open)
  • Zip Ties (white)
  • Power drill with charger
  • Hammer
  • Screwdrivers
  • Duct Tape / Packing Tape
  • Scissors
  • Box cutter
  • Staple gun
  • Paper towels
  • Swifter
  • Steamer – hand held mini
  • Cleaning Supplies
  • Wipes
  • Sweeping brush & pan
  • Phone chargers
  • Pens
  • Sharpie/Markers
  • Outdoor rated power strips
  • Outdoor rated extension cords
  • Small padlocks or zip ties to close tent curtains
  • Step stool/ladder
  • Double sided tape
  • Trash can
  • Trash bags

Breakdown Logistics:

  • Begins Monday September 24th, 8am
  • Projected end Thursday September 27th, 8pm
  • Smallest booths to be scheduled first to vacate
  • Times and dates to be confirmed during event
  • Vendors with Pod storage to return keys/locks

SHIPPING AND RECEIVING
Point of Contact: Chuck Ebbets email: cebbets@tryonweg.com

  • No packages to be shipped direct to show ground property before and during event
  • Packages shipped to Tryon International Equestrian Center will be returned to sender at vendors expense
  • Authorized Ship to Address:
    • Tryon International Equestrian Center, c/o The McLamb Group, Forest City Warehouse: 685 Old Caroleen Road, Bldg. #4, Forest City NC 28043
    • Contact information for The McLamb Group:
      • Ed McLamb Mobile: 704.907.4030 || ed.mclamb@tmclg.com
      • Vanessa Croft: 704.936.6616 || Vanessa.croft@tmclg.com
      • They are also on WhatsApp if you prefer that platform.
  • Packages received at authorized ship to address prior to 4pm will be delivered same day, or when scheduled to be delivered. Please reach out to The McLamb Group directly to arrange preferred shipment arrival times.
  • All packages to be labelled with Business name, Booth number, Contact name, mobile number

STORAGE TRAILERS & PODS
Point of Contact: Annette Goyette email: agoyette@equestriansport.com

  • Can be accessed 24/7
  • Credentials required for access
  • Golf cart assistance available before and after hours
  • Schedule golf cart assistance at Vendor HQ ahead of time
  • Trailers/Pods accessible by foot

VENDOR BUSINESS HOURS ON COMPETITION DAYS

  • Open 1 hour before competition begins and no later than 8am
  • Close 2 hours after competition ends (subject to change)
  • Event schedule updated daily on https://tryon2018.com/page/official-schedule-by-day
  • Event schedule to be posted in Vendor Team HQ
  • Vendor Team HQ located at entrance to Vendor Village

SPECTATOR GATE OPENING TIMES
(Subject to change)

  • September 11th CELEBRATION TO BE OPEN FOR BUSINESS BY 3PM
  • September 12th 6:00 am
  • September 13th 6:15 am
  • September 14th 6:30 am
  • September 15th 8:30 am
  • September 16th 6:00 am
  • September 17th 11:00 am COMMUNITY DAY
  • September 18th 6:00 am
  • September 19th 6:00 am
  • September 20th 6;30 am
  • September 21st 6:30 am
  • September 22nd 7:00 am
  • September 23rd 7:00 am

VENDOR BUSINESS HOURS ON COMMUNITY DAY
(Subject to change)

  • Vendors open 10:00 am
  • Vendors close 5:00 pm

EVENT TIMES & DATES
(Check online for Updates)

WORLD EQUINE EXPO™ – VENDOR VILLAGE MAP

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